How much does fuel software cost? A 2026 price guide for jobbers and c-stores
Ask what fuel software costs and you will hear the same answer from almost every vendor: "contact us for a quote." Most pricing in wholesale fuel and convenience store software is quote-only, which makes options genuinely hard to compare. This guide pulls together what fuel jobber software and c-store software actually cost in 2026, the numbers that rarely make it onto a website, and the line items that turn a tidy monthly fee into a six-figure year.
Why fuel software pricing is so hard to find
Two things keep prices off the page. First, these are complex accounts. A fuel jobber supplying dealers and running commissioned-agent stations is not a one-size purchase, so vendors tend to scope each deal by hand and quote it individually. Second, quote-only pricing is simply the norm in this industry, a holdover from long, consultative sales cycles.
Either way, comparing two products usually means booking two demos first. To save you some of that legwork, here are the real bands, drawn from published rate cards, review-site listings, and the vendors that do publish a figure.
What convenience store (c-store) software costs in 2026
Retail back-office software for convenience stores is the one corner of this market with somewhat public pricing. It splits into three tiers.
| Tier | What it is | Typical price |
|---|---|---|
| Entry POS & back office | Single-store registers and basic reporting | $59 to $69 / mo |
| Mid-market back office | Multi-store pricebook, inventory, fuel reconciliation | From $269 / mo, one-year minimum |
| Enterprise retail | Large-chain platforms with full integration | $400 to $1,500+ per store / mo |
Petrosoft's CStoreOffice, the volume leader in c-store back office, lists a starting price of about $269 per month with a one-year commitment, per its Capterra and ITQlick listings. Budget tools such as PDI CStore Essentials, IT Retail, and KORONA POS sit around $59 to $69 per month. The trade-off at that price is depth: the entry tier is usually less robust than a serious operator needs, and it can become a bottleneck as you add stores. At the top, enterprise convenience platforms run several hundred to well over a thousand dollars per store per month once you load the modules a real operator needs.
A name worth knowing in this space is Series2K, a well-regarded convenience store back-office platform with deep retail and foodservice features. Its home turf is the c-store side, and it reaches into wholesale jobber work as well. If your operation leans heavily retail, it is a solid option to put on your list.
What wholesale jobber software costs
This is the part that is almost never quoted publicly. Wholesale fuel distribution software, the system that handles rack pricing, BOL-to-invoice, fuel tax, allocation, and agent settlements, is almost always custom-quoted. The market sorts into three tiers, and only the bottom one prints a number.
- Legacy perpetual licenses. The old-school small-jobber boxes still sell perpetual licenses in the low five figures, on the order of $21,000 up front for a base system. Cheap to buy, dated to run.
- Modern SaaS jobber platforms. Purpose-built tools like FuelJobberX and BookWorks are where a mid-size jobber should be shopping. None publish prices, but they can land in the low to mid five figures per year depending on modules and seats.
- Enterprise wholesale ERP. PDI Enterprise and iRely are six-figure-per-year territory plus heavy implementation, sold on multi-year contracts.
One more thing worth knowing if you run an older platform: several independent jobber systems, including DM2, FACTOR, Pinnacle FuelSmart, and FireStream, have been acquired by PDI in recent years. If you are on one of those, it is worth asking about the long-term roadmap so a future migration does not catch you off guard.
What to factor in beyond the monthly fee
The monthly rate is only part of the picture. Three things are worth asking about up front:
- Implementation. Onboarding and data migration commonly run from $500 to well over $10,000 per site, and it lands in year one.
- What the base fee includes. Ask which pieces are bundled. Inventory, reporting, loyalty, and tax filing are often priced as add-ons, so the real monthly can sit above the headline number.
- Contract length. Enterprise deals often come with multi-year terms and early-termination fees, so it helps to know what you are committing to before you sign.
What PUP charges
We put our prices on the page. PUP is fuel software for wholesale fuel jobbers, convenience store owners, and operators who run both. Treat the figures below as starting estimates. The real number flexes with your size, your account mix, and the pieces you actually turn on, so it is always adjusted to what you need. Here is where pricing starts, monthly plus one-time setup:
| Piece | Monthly | One-time setup |
|---|---|---|
| Wholesale jobber platform | from $450 / mo | from $7,500 |
| Each dealer or retailer you supply | $50 / mo | $500 / site |
| Each additional filing state | $50 / mo | $500 |
| Commissioned-agent station | $200 first, $100 each additional | $2,000 first, $1,000 each |
| Commissioned-agent bookkeeping (required with any agent) | $50 first, $25 each additional | $500 first, $250 each |
| Company-owned c-store | $300 first, $200 each additional | $3,000 first, $2,000 each |
| Jobber bookkeeping | $500 / mo base | $4,000 |
| Each additional company | $100 / mo | $1,000 |
| C-store bookkeeping | $150 first, $50 each additional | $1,500 first, $500 each |
| Real estate management | $100 / mo | $1,000 |
| Compliance | Ask our team | Ask our team |
| Fuel rebate management | Ask our team | Ask our team |
| White-label loyalty | Ask our team | Ask our team |
A single c-store owner and a multi-state jobber should never see the same quote, so we do not pretend they do. The price scales with what you actually run, and you can see your own number without talking to anyone.
How to price your own setup
Instead of guessing where you land in the bands above, you can build your exact operation and watch the real monthly total and setup cost appear as you go. Tell us how many dealers, commissioned agents, and company-owned stores you run, switch on the pieces you need, and the number is right there.
See PUP pricing and build your quote →
Sources: pricing bands compiled from Capterra, ITQlick, PDI Technologies, and BookWorks. Figures are public list and review-site estimates as of June 2026 and will vary by operation.